A records management system must ensure that organization information is:

The correct answer emphasizes the importance of having a records management system that is both timely and cost-effective. Timeliness ensures that information is accessible as needed, which is critical for decision-making and operational efficiency. When records are updated regularly and made available without unnecessary delays, organizations can respond swiftly to inquiries, regulatory requirements, and changing business conditions.

Cost-effectiveness is equally vital because managing records can involve significant resources, including storage, retrieval processes, and personnel training. An effective system navigates these aspects to minimize costs while maximizing the efficiency of managing information. By balancing these two elements, organizations can ensure that their records are useful, accessible, and manageable.

Other options suggest characteristics that would hinder an effective records management system. For instance, being obsolete and hard to find would compromise the ability to access necessary information when required. Similarly, being unnecessary and complicated implies that the system fails to provide value or ease of use. Lastly, being secluded and classified may restrict access to information that could be beneficial for various stakeholders, ultimately compromising transparency and collaboration.